EXECUTIVE SECRETARY

SALARY: $30.80/Hour

The City of Danbury is currently seeking an Executive Secretary. This position requires the knowledge and skills to perform a full range of secretarial and administrative duties for members of executive staff.

Please carefully read this entire important announcement

The City of Danbury will not discriminate against any applicant on the basis of sex, race, color, sexual orientation, genetic information, marital status, pregnancy, childbirth or related conditions, national origin, ancestry, age, veteran status, or disability, except where it is a bona fide occupational qualification. We encourage African Americans, women, Hispanics, and other minorities who meet the minimum qualifications to apply.

The following information is only a general description of the recruitment and hiring process and is not all-inclusive. Please note that any and/or all of the components of this process may be changed by the City of Danbury with or without notice. Additionally, the City of Danbury reserves the right to modify the order sequence of testing as may be appropriate.

GENERAL STATEMENT OF DUTIES:

Performs a full range of secretarial and administrative duties for members of executive staff. Handles project-oriented duties and may be held accountable for the timely completion of these tasks. Relieves executive of routine administrative details. Position requires an in-depth knowledge of office management practices, structure, and a high degree of technical skill.

DUTIES AND RESPONSIBILITIES:

MINIMUM QUALIFICATIONS AND REQUIREMENTS:

Advanced written and oral communication skills. Accurate typing skill with above average speed. Ability to take dictation (or use dictation equipment) and transcribe accurately. Knowledge of standard office equipment, practices, and procedures. Ability to establish and maintain effective working relationships with supervisors, other City employees, and the public. Ability to assume responsibility, maintain confidentially, take initiative, make independent judgments and carry out work with little or no immediate supervision. Organizational skills.

Education and Training:

Formal post secondary education in secretarial science, business administration, or liberal arts, or; Graduation from high school with secretarial skills and not less than five (5) years experience in responsible administrative and secretarial work.

Supervision Received:

Works under the direct supervision of the Director.

Supervision Exercised:

May supervise other clerical and secretarial staff members of the department

If you do not meet the above minimum requirements your application will not be accepted by the Civil Service Commission nor will you receive a refund of your application fee.

PLEASE NOTE: Be sure to complete the application in its entirety by including your specific skills and responsibilities under each position that you have held. Should you not specifically indicate that you have the skills required as defined above, the Civil Service Commission will not accept your application.

2. Application Submission:

Applications are available at the Human Resources Dept., 155 Deer Hill Ave., Danbury, CT 06810 or at www.ci.danbury.ct.us. Qualified applicants must submit a completed original application with two copies and a $10 fee* to Human Resources no later than 6:00 pm, Tuesday, April 1, 2014 EEO/M/F/D/

*Application Fee waiver: A filing fee is not charged if you are receiving public assistance from the State of Connecticut, or if a applicant’s income falls below the federal poverty levels. A written request for a waiver must be made to the Civil Service Commission prior to the application closing date, 155 Deer Hill Avenue, Danbury, CT, 06810. To have the fee waived, you must submit either a copy of your current benefit card (State of Connecticut Department of Social Services identification card) or your W-2 Statement of Earnings for the year. You must indicate your Social Security Number and/or Examination Number (if applicable) on the front of the benefit card copy or on the copy of your W-2 Statement of Earnings.

The application must be completed in its entirety. Omissions, false, misleading or inaccurate information will result in rejection of the application.

It is recommended that applicants do not wait until the last day to submit the application. Applications should be completed as soon as possible after publication of the announcement for examination.

Please contact the Human Resources/Civil Service Department at (203) 797-4598 or humanresources@danbury-ct.gov if you need assistance or if you have any general questions.

3. Application Review

The Civil Service Commission is responsible for reviewing the applications to determine if they are complete and meet the minimum requirements for the position. The Commission will review all the applications for the position during their monthly meeting following the closing date of the position.

If an application is accepted by the Civil Service Commission, then the applicant will be notified in writing and will be informed of the next step in the process. If the Commission does not accept an application, the applicant will also be notified in writing.

4. Testing

Once an application is accepted by the Civil Service Commission, the applicant will be notified in writing of the next steps in the testing process. Each test phase named below is listed in the order in which they occur. Each test phase must be passed in order to continue to the next level of the selection process.

It is the applicant’s responsibility to adhere to the City’s testing schedule. Unless otherwise stated, there will be no make-up examinations or alternative examination dates.

If an applicant fails the test phase listed below, the applicant will be immediately eliminated from consideration for this hiring process.

The Written Examination (100% of the final score)

Test Date: Week of April 21, 2014

Location: To Be Determined

(Unless otherwise notified, applicants are not permitted to bring and/or use calculators, electronic devices, books or other reference materials during the examinations).

Reasonable Accommodations in the testing process:

All requests for reasonable accommodations in the testing process along with medical documentation establishing the need for the accommodation must be submitted to the City of Danbury Human Resources Department no later than the closing date of applications.

5. The Eligibility List

A passing average score on the above test will place an applicant on the Cashier Eligibility List in rank order. The rank on this list is established according to the averaged score on the written and oral exams according to the percentages as indicated above plus any additional applicable veterans points awarded. The resulting list is then certified by the Civil Service Commission and will be used to fill vacancies as they occur, as per Civil Service Rules. If the

list is not exhausted, it remains in effect for one year. However, the Commission can decide to extend an eligibility list for one additional year.

Participation in the testing and recruitment process and/or placement on an eligibility list does not guarantee a continuance in the remainder of the hiring process nor does it imply or constitute an offer of employment.

6. Additional Testing Requirements

Once the eligibility list is certified, depending on the number of vacancies, candidates with the highest ranking on the list will be interviewed by a panel of City Officials. As future positions become available, applicants are interviewed from this list based on their ranking for as long as the list is active.

Those candidates selected through the panel interview will continue in the selection process by participating in an additional series of testing which may include but is not limited to background checks, drug screens, medical physical, etc. Once again, each test phase must be passed in order to continue to the next level of the testing process. If any one of the test phases is not passed, the candidate will be immediately eliminated from consideration for this hiring process and subsequently removed from the eligibility list.

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